Policies & Guidelines


Professional Members shall:


1.1 – demonstrate commitment to provide the highest quality aromatherapy care to those who seek their professional service

1.2 – explain the treatment and any recommendations to the client in detail

1.3 – represent themselves clearly, objectively and honestly with regard to qualifications, training and experience

1.4 – provide services within the scope and limits of their education

1.5 – recognize when a client’s wellbeing requires referral to other health professionals

1.6 – actively participate in the promotion and education of aromatherapy to the public

1.7 – respect the advice and work co-operatively with colleagues in other healing modalities and professions

1.8 – not refuse treatment to anyone on the basis of age, race, religion or sexual orientation

1.9 – undertake continuing education and improve skills and professional standards whenever possible

1.10 – adhere to the Code of Ethics and Standards of Practice as defined herein by the Canadian Federation of Aromatherapists (CFA)


2.1 – carry professional liability insurance

2.2 – carry such business insurance as may be required by law in their jurisdiction

2.3 – carry such licenses for the practice of their business as may be required by law in their jurisdiction


3.1 – maintain premises in a hygienic condition

3.2 – ensure premises offer clients sufficient privacy and washroom facilities

3.3 – provide clients with a safe, secure environment


4.1 – be educated to assess health, not diagnose or prescribe medication.

4.2 – obtain informed consent before commencing treatment

4.3 – endeavour to serve the best interests of the client at all times and respect their wishes

4.4 – use only 100% pure essential oils and carrier oils

4.5 – discuss with the client any possible effects of the treatment

4.6 – properly drape clients at all times to ensure their modesty is preserved

4.7 – explain any other modality used in conjunction with the aromatherapy treatment

4.8 – not use any appliances or devices under any conditions that penetrate the skin or mucous membranes


5.1 – take a case history and keep accurate and detailed records of all treatments

5.2 – keep all information in a secure place

5.3 – not release any information without the written consent of the client

5.4 – explain all fees and charges that apply prior to commencement of treatment

5.5 – maintain client confidentiality and anonymity in professional discussions and publications

5.6 –provide a receipt for fees paid

5.7 – keep accurate financial records

5.8 – ask for written permission for treatment if it has been advised against by medical personnel


6.1 – recognize the need for continuing education; remain open to the development and use of new information and methods; and to changes in interpretation of knowledge

6.2 – obtain a minimum of 12 hours of continuing education every 2 years

6.3 – dress in an appropriate manner in clean, acceptable attire

6.4 – not practice when ability or judgment is impaired

6.5 – not touch the client in a sexual manner or verbalize to the client in a sexual manner.

6.6 – avoid sexual relationships with clients


7.1 – operate within the code of ethics and standards of practice as outlined

7.2 – charge fees that reflect the normal range for the experience of the therapist, type of treatment and the business location.

7.3 – inform clients about fees, appointments, length of sessions, location and other business arrangements

7.4 – only use such titles and designations that are conferred upon them by any professional organization or institution of higher learning of which they are a current member in good standing

7.5 – be free to advertise their services in any manner providing it does not discredit the profession or breach the CFA Code of Ethics

7.6 – agree that failure to abide by the terms, conditions and stipulations of this code may leave them subject to action by the CFA

7.7 – understand that the CFA is hereby saved harmless from liability of any kind whatsoever for the actions or lack thereof of its members in fulfillment of their Federation membership.

Advertising GuidelinesCurrently under revision

Grievance Resolution PolicyCurrently under revision

CFA By LawsPlease contact the CFA Office for the most current version.